When managing a remote or hybrid team, it’s easy to overlook physical tools in favor of digital apps and platforms. But the reality is, even in a virtual environment, the right supplies make a big difference in keeping communication smooth, productivity high, and everyone well-equipped to do their best work.

Whether you’re onboarding new team members or re-evaluating your setup for the year ahead, this checklist helps ensure no one’s left scrambling for basics.

Core Office Supplies (for Every Role)

• Notebooks or reusable writing pads

• Pens, highlighters, and sticky notes

• Desk organizers or drawer trays

• File folders or document holders

• Printer paper and ink (if applicable)

• Charging cables and adapters

These foundational items support daily planning, note-taking, and organization regardless of industry or job function.

Tech Essentials

• Webcam and microphone for video meetings

• Noise-canceling headphones or earbuds

• Adjustable laptop stand or monitor riser

• External keyboard and mouse

• Surge protector or power strip

• LED desk lamp with adjustable brightness

These tools help remote team members show up professionally on calls and maintain comfort throughout long work sessions.

Optional Supplies for Enhanced Productivity

• Dry-erase board or weekly planner

• Label maker for storage or file systems

• Footrest or ergonomic chair cushion

• Cable organizers for desk management

• Blue light blocking glasses for screen time

• Digital whiteboards or brainstorming cards

While not mandatory for every team member, these items can support wellness, focus, and clarity—especially for those in creative or multitasking roles.

Breakroom Basics (Home Edition)

Though remote workers don’t share a physical kitchen, it’s worth offering:

• Branded mugs or water bottles

• Coffee and tea kits

• Desk-friendly snacks

• Mini organizers for personal break spaces

Small perks like these add a sense of connection and routine, which many remote workers appreciate.

How to Share and Distribute Supplies

For fully remote teams, create a shared checklist in your project management tool or onboarding packet. Offer employees a fixed budget or pre-approved item list they can order from, and track orders to ensure everyone’s setup is consistent.

Alternatively, use bulk-ordering services and ship care packages or starter kits directly to employees, especially when welcoming new hires.

Supplies may seem like a small detail—but they create a smoother, more professional experience across your team. With a thoughtful checklist and a simple way to track what’s needed, remote managers can make sure everyone is equipped, empowered, and ready to work.